Started in 2021, DoubleD Taekwondo has grown progressively and we are having continuous intake of students. We are seeking enthusiastic personnel who will be managing and ensuring the smooth operations of the school, and advancing with us as the school imparts the values and benefits of Taekwondo to the young and adults.
Job Scope
Respond to all enquiries (Walk-ins, emails, telephone etc.)
Follow up promptly with customers to resolve issues
Manage class bookings (Make up class, trial class etc.)
Explain sign-up process- Process payments- Other ad-hoc duties assigned
Job Requirements
English and Mandarin speaking required (Interacting with Mandarin speaking customers)
Females preferred (Assisting very young female students during class)
Cheerful and enthusiastic disposition- Able to interact with customers politely
Able to multitask and work under minimum supervision in a fast-paced environment
Able to take initiatives when necessary to ensure customers’ satisfaction and retention
Relevant administrative experience preferred, but no experience may also be considered.
The STF is the Singapore national governing body for Taekwondo. Apart for being responsible for the preparation and performance of Singapore’s elite taekwondo athletes at international championships, striving towards achieving sporting excellence, the STF strives to expand its membership and provide its members with better quality activities and services. The STF aims to recruit and retain talented individuals through fair and effective recruitment and selection procedures. Applications are welcomed from all regardless of race, language, class or creed. Safeguarding and promoting the welfare of the members of STF is a priority and an integral part of the recruitment process.
National Training Center @ 80 Lorong Limau, #04-191, Singapore 320080
Salary : Competitive
This job may require enhanced background check and written reference(s) in relation to safeguarding/suitability to work with children, as well as continual professional development.
Only shortlisted candidates will be called for an interview.
Job Description
You will support the Singapore Taekwondo Federation’s (STF) exciting period of growth by supporting and working closely with the General Manager (GM) of STF. These includes supporting STF’s Strategic vision and objectives which will form a key driver of the commercial strategy to develop new revenue streams. As a supporting staff, you will play a critical role in building sustainable relationships with key stakeholders including government entities, commercial partners, club members, peer organisations and the community. Operationally you will work to improve all processes regarding the delivery of the sport program at all levels.
Role Summary
The High Performance Executive / Manager will be responsible for:
Providing secretariat support to the High Performance Committee
Providing administrative support for the national coaches and athletes
Planning the operations and logistics for the national team for competition
Supporting STF in achieving its mission and vision by working closely with the GM, the Chair and Board, and the various sub-committees of the STF
Supporting the GM to ensure STF provides the services expected by members, clubs and affiliated associations
Supporting the GM to liaise with significant partners including the SportSG, SNOC, Regional Federations, International Federation, etc.
Supporting the GM in his role as Company Secretary to support the Board
Supporting the GM to lead on the following national initiatives and responsibilities: Equality, Safeguarding, Anti-Doping, Data Protection.
Supporting the GM to ensure all policies and procedures of the organisation are compliant with legislation and current good practice, and are updated as required, which include the reports, budgeting and plans required to support STF in the discharge of its objectives and obligations as a registered National Sports Association in Singapore.
When necessary, to provide support for other STF operational issues
The role will be reviewed regularly and may include other duties as from time to time may be required by the STF, Sport SG and SNOC
This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended as the needs of the organisation change.
Person Specification
Qualifications
Essential
Desirable
Degree or similar qualification
√
Leadership or management qualifications
Experience
Executive management, at least 6 years’ experience working in a strategic or leadership role
Senior staff management, at least 3 years’ experience
Financial management and budgeting
Working in or with the volunteer sector
√
Developing individuals
√
Computer literacy including email, Microsoft Office
√
Participating in sport
√
Working in sport
√
Submitting funding applications and working with funding partners
Knowledge
Understanding of governance and ability to work effectively with a Board and the members
√
Strong commercial background with proven revenue generator experience and expertise
Demonstrated high level strategic and analytical skills
ROS, Charity & IPC Regulations and Law
√
Of sport and the work of the governing bodies
√
Contemporary management techniques and practices
√
Of the volunteer sector and how volunteers are developed, motivated and managed
√
Current good practice in managing change
Leadership & Management, demonstrate the ability to:
lead a team of staff and volunteers
√
lead projects that are innovative and challenging
√
manage conflict
√
use an open, consultative management style
√
solve problems and manage change
√
Planning & Delivery, demonstrate the ability to:
plan and deliver integrated programmes or projects
√
prioritise and take a proactive approach to changes in priority
√
prioritise and plan one’s own workload and remain outcome orientated
√
audit performance against an agreed set of standards
√
utilise strong financial skills and the ability to develop, oversee and direct appropriate commercial/financial decisions and outcomes
√
Problem solving & decision making, demonstrate:
effective problem solving and decision-making skills
√
the ability to be inventive and pursue innovative ideas
√
strength and ability to traverse a complex and diverse range of views and challenges
√
Communications & influencing, demonstrate the ability to:
communicate a vision to a wider fraternity (e.g. key clubs)
√
inspire staff and volunteers across multiple programmes and projects
√
liaise with staff, volunteers and where appropriate internal and external bodies
√
listen to, consider, and act on the views of others
√
interact with, and influence others effectively, for example a Board of Directors
√
Teamwork and personal impact, demonstrate the ability to:
lead a team of professional staff / consultants to ensure that agreed targets are achieved to a high standard and within an agreed framework
√
excellent interpersonal skills and the ability to work effectively with a diverse population of community leaders, commercial entities, government officials, volunteers and stakeholders
√
work and operate in a team environment
√
Other considerations
Commitment to the mission of the NSA and affinity to sport
√
Highly motivated to ‘make a difference’ and be fully committed
√
Preparedness and willingness to travel to meetings/events and work unsocial hours
√
Excellent communication skills and extensive experience working with media
√
Commitment to equal opportunities and equity
√
Demonstrate the ability to be flexible, and adaptable to perform tasks which are normally outside the job specifications, but considered commensurate with the role
√
Interested candidates kindly send in your resume to fahr@stf.org.sg
Closing date for application is on Friday, 9th December 2022.
Reporting to the Singapore Taekwondo Federation Board, the General Manager/ Admin Manager will be responsible to devise strategies to diversify revenue streams, promote the sports agency to attract sponsors and take on a proactive role to raise and develop the organisation’s profile and prominence within the sports industry. The incumbent will also be the key liaison person for International collaborations for the sport and be responsible for the management of the organisation’s financials, and day to day running of the operation, encompassing, sports personnel, human resources etc. The role includes but is not limited to the following:
Job Title
General Manager / Admin Manager
Reports to
The STF Board
Job responsibility
KEY ROLES AND RESPONSIBILITIES Managing the administrative matters of the office. Managing the financial of the STF Manage all governance matters of the STF Singapore National Olympic Council (SNOC), Interim Management Committee (IMC) & Sport Singapore (Sport SG) Provide a direct link between the agency, IMC, SNOC, SportSG and other agencies such as ROS, COS etc. Prepare the Multi Year Sports Plan in accordance with the requirements of the Sport SG, as and where it is required. Ensure that all operations and procedures conform to the prevailing regulations, policies and guidelines issued by the Sport SG from time to time. Work with the STF Board to establish sound governance and accountabilities systems and processes. To indicate desired outcomes for the position during the period of contract. (i.e. Key Performance Indicators (KPIs) to be quantified and to specify the time frame for achieving the targets accordingly). This is to be done six months after the commencement of employment. To help the association in achieving agreed upon KPIs by the NSA and Sport SG To submit quarterly reports to Sport SG and the agency on progress made in the specified areas of responsibilities. Responsible for the timely submission of reports and quality business information to Sport SG. Business Development / Sponsorship Development Devise strategies to diversify revenue streams. Devise strategies to attract more sponsors. Public Relations Oversee the preparation of all press releases and ensure that the releases are sent out at appropriate times for all activities. Act as the spokesperson for STF with the Press, in consultation with STF President. Proof and edit all official documents and written communication to ensure that they fulfil both the needs of STF and Sponsors. Oversee the production and distribution of information at the STF website. Coordinate the production and distribution of the Annual Calendar of Events. Ensure that the website is regularly updated and monitored. To liaise with Key Stakeholders. Sports Development To work closely with the sub-committees Chairpersons to develop the sport. International Affairs To monitor and enforce all related sport requirements and as a key liaison to establish links and collaboration with other countries to further the sport. To collaborate and maintain good relationship with the International Federation & Asian Federation to develop the sport locally and regionally. Staff To ensure the entire office operation is smooth and efficient To be the Reporting Officer for all Professional & Management Staff of the STF Secretariat and Counter-signing officer for all other STF Staff To manage all staffing issue (eg, resolve conflict amongst colleagues, provide counselling to staff, motivate staff and encourage teamwork amongst Secretariat staff) Recommend, review and develop sports management and administration programmes and support schemes as well as policies to improve the effectiveness and efficiency of management practices and capabilities. Provide direction and oversee the work of all staff and ensure optimal staffing requirements. Motivate and manage a highly skilled and multi-disciplinary team. Plan, appraise and monitor staff development. Set up and monitor the effectiveness of communication channels to ensure that the Board Members, sub-committees, staff and members are kept informed of activities. Code of Ethics To act in the best interest of STF at all times and avoid any interest, activity or relationship that conflicts with the interests of STF. To ensure proper governance and stewardship over the properties, assets and monies of STF. Finance Oversee the overall budget for STF in collaboration with the Finance Personnel, Office Manager and Honorary Treasurer. Ensure that individual budgets for each programme are submitted and coordinated. Oversee the production of marketing documents for STF and gain sponsorship for all programmes. Monitor and approve all finances throughout the year by requesting detailed budgets from the Committee Chairpersons before activities are carried out and ensure that a detailed list of all expenditure accompanied by receipts is submitted. Board Members Provide support for all Board activities. Attend Board meetings to keep the Board informed of Secretariat plans. Ensure Board members receive relevant documents. Keep Board members regularly informed of STF activities. Prepare the Annual Report for presentation at the Annual General Meeting. Building and Maintenance Oversee the maintenance of all assets. Plan for the upgrading of equipment and buildings.
Job requirements
At least 5 years of experience in sports administration or working with sports organisationsPassion in sports, and interest or prior experience in sportsGood communication, writing and organisational skillsStrong collaborative and networking skills in working with colleagues and building strong partnerships with key stakeholders and partnersDegree/relevant professional qualification in Sports Management, Sports Science, Business Administration or Management is preferred, from a reputable/recognized University or PolytechnicExperience with entity with Charity status or sports background is an advantageA three-year contract will be offered
Interested candidates kindly send in your resume to fahr@stf.org.sg
Closing date for application is on Friday, 9th December 2022.
As part of supporting the National Sporting Agenda, the Singapore Taekwondo Federation (STF) conducts annual Open Selection trials to identify promising athletes to participate in the national squad training as part of developing the pool of High Performance talents to prepare for international tournaments and championships.
This Open Selections 2023 will be conducted by the High Performance Committee (HPC) to recruit new members with the intent to field participants for international games in 2023. All affiliates are invited to participate in the open trials for both Kyorugi and Poomsae events.
Please refer to the attached information pack together with the necessary forms for submission regarding the Open Selection Trials 2023.
This event will be held in conjunction with the Selections for SEA Games 2023. This concurrent Selections will only be for shortlisted candidates from the National Development Squad (NDS) of 2022.
As part of supporting the National Sporting Agenda, the Singapore Taekwondo Federation (STF) conducts annual Open Selection trials to identify promising athletes to participate in the national squad training as part of developing the pool of High Performance talents to prepare for international tournaments and championships.
This Open Selections 2023 will be conducted by the High Performance Committee (HPC) to recruit new members with the intent to field participants for international games in 2023. All affiliates are invited to participate in the open trials for both Kyorugi and Poomsaeevents.
Please refer to the attached information pack together with the necessary forms for submission regarding the Open Selection Trials 2023.
This event will be held in conjunction with the Selections for SEA Games 2023. This concurrent Selections will only be for shortlisted candidates from the National Development Squad (NDS) of 2022.
Singapore Taekwondo Federation (STF) would like to inform all members that the Kukkiwon International Taekwondo Master/Examiner course that was originally scheduled on 7 – 10 March 2023 and 11 – 12 March 2023 respectively will be cancelled. We thank members for your interest so far and your kind understanding in this matter.
Singapore Taekwondo Federation is pleased to announce that the 45th AGM was held on Saturday, 24 September 2022 at 2.00PM with 4 Board members elected by 63 out of 82 voting members. The 4 Board members are
Mr Philip Choo
Mr Chow Pak Hoong, Robin
Mr Tan Cheng Hui (re-elected)
Mr Wong Zhen Kang
They join Mr Koh Choon Seng, David, Mr Lai Han Seng, Mr Lee Thiam Poh, Andy, Mr Johnny Lim Peng Siah and Mr Lee Yew Jin, Sebastian to form the new Board. We are also pleased to announce the appointment of Office Bearers of the Federation as follows.
President – Mr Philip Choo
Deputy President – Mr Koh Choon Seng, David
1st Vice President – Mr Lee Yew Jin, Sebastian
Secretary General – Mr Lai Han Seng
Assistant Secretary General – Mr Wong Zhen Kang
Treasurer – Mr Johnny Lim Peng Siah
Assistant Treasurer – Mr Lee Thiam Poh, Andy
Member – Mr Chow Pak Hoong, Robin
Member – Mr Tan Cheng Hui
The Board would like to thank all our Affiliates and Authorised Delegate Representatives for your strong support of the 45th AGM. The Board looks forward to the continuous trust and support from the Taekwondo community, Interim Management Committee, Singapore National Olympic Council and Sport Singapore as we chart the path forward to a brighter and stronger STF
